How Can Fleet Management Software Help You Manage Service Maintainance


Companies of the modern world need to be fast, efficient, and all of their business processes should be streamline to stay ahead in the race.

Every logistics company, today, is always overwhelmed with excessive paperwork and managerial processes. Keeping up with all of this while also serving its customers and ensuring high customer satisfaction in addition to upholding both reputation and profits is a monumental task.

After many years of steady technological advancements, the introduction of the fleet management system has helped to mitigate all of the above problems, and more!

What Is Fleet Management Software?

A fleet management software, also known as telematics software, is a software or application that works with telematics tools like electronic logging devices (ELDs) and embedded artificial intelligence (AI) dashboard cameras to gather, store and catalog all the necessary diagnostic data.

Check out this link on more information about fleet management solutions.

In addition to monitoring diagnostic information, reputable fleet management software can also provide insights into driver behavior using advanced analytical tools and help you reduce operational costs by managing service maintenance through various methods.

Preventive maintenance is an integral part of lowering your company’s operational costs. Let us see why.

Why Is Preventive Maintenance Important?

Preventive maintenance refers to those maintenance processes that help to identify and rectify a problem in your machinery long before they have an effect on the vehicle and its performance.

Preventive maintenance processes are vital in the logistics industry as they help to avoid road accidents and improve driver safety. Furthermore, the cost of repairs, new parts, and new vehicles are exorbitantly high.

Hence, it makes more sense, financially, for the logistics company to shell out money on preventive maintenance than spend four or five times the same amount for repairs and extra on claims, settlements, and lawsuits when an accident happens.

Benefits of preventive maintenance include:

  • Greater road safety
  • Higher driver retention
  • Lower insurance claims
  • Fewer vehicle breakdowns
  • Lower delays
  • Reduction in operational costs
  • Greater customer satisfaction

The Role Of Fleet Management Software In Managing Maintenance

Since repairs and costs are inextricably intertwined, your fleet management system must help you minimize your repair costs. This way, the overall health of your company is also improved.

Here are some ways that fleet management software is the trucking industry is helping manage service maintenance.

Streamlining And Digitizing All Business Processes

Fleet management software helps you streamline all your business processes and digitize them, thus reducing paperwork and saving time. This helps in planning and executing your maintenance planes efficiently and without hassle.

Since the software is based on cloud computing, it becomes very easy to access all the necessary diagnostic information like engine data from anywhere at any time by fleet managers.

This new and improved management system has helped companies become dramatically more efficient and upgrade their business models into high-performing ones.

Scheduling Your Maintenance Processes

Data from fleet management tools like AI dash cams, GPS fleet tracking devices, and asset trackers can be used to analyze the status of the vehicles and their performance that helps fleet managers and owner-operators to accurately schedule maintenance sessions for their vehicles.

Proper scheduling of maintenance sessions mitigates the risk of breakdowns of your vehicles en route, thus avoiding delays.

Furthermore, scheduling also helps in budget allocations. Generally, businesses tend to spend a large amount of money during an emergency or when their vehicles breakdown unexpectedly. Scheduling enables you to predict such mishaps and avoid them to reduce your overall expenditure and also gives time for you to negotiate.

Scheduling is the best way to successfully complete your maintenance processes in the most efficient and economically appreciable way.

Extending The Lifespan Of Your Fleet’s Equipment

It is no secret that any equipment, when maintained well, has a greater lifespan. The equipment in the trucks of your fleet is no exception.

Industrial internet of things (IIoT) devices like electronic logging devices (ELDs) provide fleet managers with valuable driver data and vehicle diagnostic information. This information is used to analyze the vehicle’s condition and think of appropriate maintenance processes that will extend its lifespan.

This saves your business from spending excessive money on new equipment and maximizes your return on investment.

Lowers Your Fuel Consumption And Fuel Costs

Timely and diligent maintenance of the vehicles in your fleet will help you get more miles out of every gallon of fuel.

Fuel is only of the most expensive commodities in the shipping industry and is also consumable. Hence, every little improvement in your vehicle that helps you get more out of your fuel should be readily welcomed.

All the industrial IoT devices on your trucks can work in unison with a fleet management software to carefully analyze your vehicles’ data and optimize your fleet’s performance to get more performance out of every drop of fuel.

An engine that is well maintained can help you save 40 to 50 percent more fuel than a poorly maintained one. For a large fleet, this can mean savings of hundreds of thousands of dollars every year!

Places You In The Good Books Of The Law

A big selling point of many fleet management companies is that they help you secure a place in the good books of the law. According to a 2016 report by the Federal Motor Carrier Safety Administration (FMCSA), about 3.5 million commercial motor vehicle (CMV) inspections are conducted every year.

Since the FMCSA conducts regular inspections of CMVs, maintaining your fleet will quickly boost your CSA scores to help uphold your public relations. This will also attract more clients and customers to your company.

The more vehicles the FMCSA deems out-of-service (OOS) in your company, the weaker your CSA scores become.

Easy Reporting

With the introduction of paperless Driver Vehicle Inspection Reports (DVIRs), the generation of vehicle condition reports is not delayed any more. Fleet managers can quickly take action if they spot a problem since the DVIRs can be generated rapidly and are available through mobile applications.


Incorporating a reputable fleet management software significantly increases the uptime of all the vehicles in your fleet. This saves your business a lot of time, work hours, and money which can be spent elsewhere to get a better return on investment (ROI).